AI use register
Up to 10 uses. Fields: purpose, process, owner, supplier, users, input/output data, human review, dependencies, incidents and review date.
Shows what the organisation uses and who owns it.
Programmes · P04 · GOVERNANCE
AI Governance Programme
Who can decide what when your business uses AI?
Establish a practical structure for ownership, approvals and reporting that management can put to work.
For organisations connecting day-to-day AI use with effective board oversight.
- 6-week programme
- 3 × 2-hour workshops
- Up to 10 AI uses
What you get
A shared register, clear decision rules and reporting that management can maintain.
-
2 × 45 minutes
Stakeholder interviews
Map current practice.
-
3 × 2 hours
Online workshops
Ownership, decision process and handover.
-
Up to 10
AI uses
Register for one entity and up to 12 participants.
-
5 tools
Governance materials
Register, roles, charter, dashboard and supplier questions.
-
1 case + 2 revisions
Rehearsal and refinement
One agreed case and up to two consolidated revisions.
-
90 days
Follow-up plan
A plan for the client’s work after the programme.
What you will be able to do
- Map AI use and establish clear ownership.
- Define decision routes, escalation and supplier questions.
- Give the board a consistent basis for reviewing progress.
How it runs
-
1
Weeks 1-2
Mapping + workshop
-
2
Week 3
Draft documents
-
3
Weeks 4-5
Decision process + case
-
4
Week 6
Workshop + handover
Programme
Weeks 1-3: mapping and first drafts
| Week 1 | Two 45-minute interviews Map current uses, decision-makers and existing rules. |
| Week 2 | Workshop 1 · 2 hours AI uses, roles, decisions and missing evidence. |
| Week 3 | Draft materials AIBI develops the register, responsibility model and charter from the input. |
Weeks 4-6: rehearsal and handover
| Week 4 | Workshop 2 · 2 hours Approvals, supplier questions, incidents and reporting. |
| Week 5 | Case and revision Rehearse the process using one agreed anonymised or fictional case. |
| Week 6 | Workshop 3 · 2 hours Review the case, unresolved issues, ownership and handover. |
| After the programme | Client’s 90-day plan The client follows up remaining actions with named owners. |
Materials and deliverables
Responsibility model
For new uses, procurement, data access, staff instructions, quality checks, incidents and reporting. One accountable role per activity.
Clarifies who decides and who does the work.
Governance charter
Purpose, scope, approval route, change management, supplier checks, data rules, quality controls, escalation and update ownership.
Turns governance into a working management process.
Board dashboard
Objective, baseline, result, spend, quality, material exceptions, owner and next decision.
Gives the board consistent oversight without taking over operations.
Supplier questions
Data, access, subprocessors, support, model training, security, changes and exit. Open legal questions go to a qualified specialist.
Makes missing evidence visible before procurement.
Case and follow-up plan
Rehearse one case, consolidate open issues and define a 90-day plan. Up to two consolidated document revisions.
Hand over materials and next actions to the client.
Worked example
Example: who does what when an AI customer email contains a wrong price?
Illustrative responsibility model, adapted to the organisation. The board does not take over daily incident handling.
| Activity | Responsible delivery role |
|---|---|
| Contain problematic sending | Operations / IT |
| Contact affected customers | Customer service |
| Investigate cause and controls | IT + process owner |
| Report material issues | Management |
| Oversee material risk | Board |
Questions the board should ask
- Register the use
- Assess data and ownership
- Approve or escalate
- Review the evidence
Your effort
- Name an executive sponsor and day-to-day contact.
- Provide up to 10 AI uses and relevant stakeholders.
- Approve documents and own implementation.
Preparation
- Name a sponsor and a day-to-day contact with access to key stakeholders.
- Share existing policies and up to 10 uses through an agreed channel.
- Allow six workshop hours per participant, 90 minutes of interviews in total and consolidated review time. Internal evidence gathering depends on data quality.
A good fit for
- AI is already in use but ownership and approval routes are unclear.
- The organisation needs shared processes and board reporting.
Choose something else if
If the sole need is a legal opinion or technical security audit, scope a specialist engagement.
Scope and limits
- One legal entity and up to 12 participants.
- Legal classification, DPIAs and technical audits are separate services.
- The programme does not guarantee legal compliance.
Price
AI Governance Programme
US$13,000 per legal entity
Excluding applicable VAT. The final total is shown before payment.
Buyer questions
Do you write the documents?
Yes. The consultant drafts and adapts the stated materials using client input. The client approves internal rules and ownership.
Is this a legal compliance guarantee?
No. Legal classification, DPIAs, conformity assessments and technical audits are excluded.
What if we have more than 10 uses?
We scope up to 10 in the standard programme. A larger register requires expanded scope.
Does this cover our entire group?
The standard programme covers one legal entity. Multiple entities, countries or materially different processes need scoping.
Who implements the rules?
The client owns internal decisions, rollout and ongoing operations. AIBI supplies materials, facilitation and handover.
Are the 90 days additional advice?
No. They are a follow-up plan for the client’s work after the six weeks. Further advice is agreed separately.